Community Council

Assessment's School Improvement Page
     - Click on the "SIP" tab on the top of the page
     - Click on the "Current Plans" tab half way down the page
     - From here, you can find your school and the composite school plan 

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents
and teachers to contribute and help improve academic performance at our
school. The school receives an annual dividend from the school trust lands.
Our council decides how these funds will be used. Councils also act in an
advisory capacity to school and school district administrations.

This year our school received approximately $66,218 from the School LAND
Trust Program! The council reviews, prepares, and funds academic plans for
our students each year, as well as overseeing issues such as digital citizenship
and school safety. (All plans are reviewed for final approval by our school
board.)

Parents elected to two-year terms form the majority of the council.
Information on Community Council elections is posted in late spring or early
summer. Elections are held at the beginning of the school year. Additionally,
there may be occasional vacancies during the year that are filled by
appointment by the remaining members of the council. If a vacancy occurs,
notice of the vacancy and an application form for those interested in serving
will be made available.

School Trust Land Election Information Website

Rules of Order and Procedure – School Community Council 

Kaysville Elementary School Community Council has a minimum of 4 parent
members (and a maximum of 8) and a minimum of 2 school employee
members, including the principal. Parents are elected to serve staggered two-year
terms, and parents serve as council chair and vice-chair. Parents elected
to the community council must have a student attending the school.

To promote ethical behavior and civil discourse each council member shall:
• Attend council meetings on time and prepared
• Make decisions with the needs of students as the main objective
• Listen to and value diverse opinions
• Be sure the opinions of those you represent are included in discussions
• Expect accountability and be prepared to be accountable
• Act with integrity

Conducting a Meeting

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office. The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. The Chair will keep minutes, or s/he may delegate this responsibility to another member of the council. 

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments, and requests reports on assignments. In the absence of the chair, the vice-chair shall conduct meetings. The chair may also form subcommittees or task forces to gather information or make other assignments as necessary. All action must be approved by the council.

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10). Items on the agenda take priority over other discussions coming before the council. Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A quorum, or council majority, is required for voting on action items.

Action Taken and Using Motions

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion, indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

• A tie vote is a lost vote.
• A main motion may be amended.
• Nominations can be closed by saying, “I move to close nominations.”
• Most motions are main motions.
• A point of order is offered when there is some question if procedure had been followed correctly.
• To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
• Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
• A person who made the motion may withdraw the same motion.

Election of the Chair and Vice-chair

After the school community council is seated each year, the school community council shall elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal. The chair and vice-chair serve for a term lasting two years.

The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:
a) Members interested in either office may use the self-nomination process. Nominations may also be made by other council members.
b) Voting shall be by regular voice vote by the school community council.
c) A nominee must receive a majority vote of the council members present. Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.
d) When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected or appointed for the unexpired term.

Removal and Replacement

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. Further, parent members of the committee must exceed the number of parent members who are employees of the school district.

Laws and Rules